MVCC Facility Use Request Form

On-Campus Groups Image: Hover over for tip Off-Campus Groups Image: Hover over for tip

Group Information


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No Yes (501- C 3 organizations must provide documentation of current status)

* On-Campus groups are not required to complete those fields.

Event Information


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Concert/Recital Reception Graduation/Ceremony Lecture Theatre/Dance Meeting/Conference Class

Event Timeline


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Venue Setup

Classroom Style (Tables and Chairs) Theater Style (Just Chairs) U-Shape Boardroom Style Head Table (Front of Room) Podium "As-Is" (Normal) Other

Do you require a sound system or other technical assistance?

Is your organization working with additional vendors?

Is your organization looking to provide concession or catering services?


Outside food and beverage is prohibited at events unless otherwise approved through the Events Office and Sodexo Services.

Certificate of Insurance

A Certificate of Insurance must be provided by any outside group wishing to use the College with a limit of not less than $1 Million against any injury or damage to persons or property on campus. The Certificate of Insurance for General Liability must read as follows: "MVCC and Oneida County and their offices and employees 'Additional Insured'. Please include the specific date(s) of use. Fax to (315) 792.5678 or email to events@mvcc.edu.

The Facility Use Applicant and representatives agrees to follow all College rules, regulations and fees for the use of facilities as stated in the MVCC Rental Requirements, Procedures and Fees Packet.

In addition, the Facility User understands that:

  1. MVCC reserves the right to review all advertisements of outside groups using the facility prior to publication. No group will indicate that the College is a sponsor of the event unless a written agreement is reached with the College in advance.
  2. MVCC reserves the right to deny the use of its facilities to any organization whose goals and philosophies are not consistent with the mission of the College.
  3. MVCC reserves the right to deny the use of its equipment if that equipment or the technicians needed to operate the equipment are unavailable or in the judgment of the College, outside usage of equipment is not in the best interest of the College.
  4. MVCC Events Office reserves the right to make any changes deemed necessary for the event. This includes but is not limited to: Setup, Equipment, and Personnel Costs.
  5. When the College is closed due to inclement weather or emergency situations, events will be cancelled, including facilities rentals (deposit will be returned to applicant/event rescheduled).
  6. To the fullest extent permitted by law, the Facility Use Applicant and representatives shall defend, indemnify and hold harmless Mohawk Valley Community College, its officers and employees from all claims for bodily injury, property damage, and personal injury that may arise in the course of using Mohawk Valley Community College facilities to the extent of the negligence attributed to such acts or omissions by the facility user, the facility user's subcontractors or anyone employed directly or indirectly by any of them, or by anyone for whose acts any of them may be liable.
  7. The undersigned acting for the above named organization agrees to accept responsibilities, rules and regulations listed above and in the MVCC Facilities Use Information Packet including procedures, policies, fees and charges resulting from the use of the College facilities as hereon requested, including overtime maintenance, if required.

09-02-2014

For further questions, please contact:

Bill Dustin, Events Administrator
Email: BDustin@mvcc.edu | Phone: 315-731-5840

Katie Ksiadz, Events Coordinator
Email: Events@mvcc.edu | Phone: 315-731-5720