To add a posting to a Public Folder:

1. Open Outlook.
2. Click on the ‘+’ to the left of Public Folders.
3. Click on the ‘+’ to the left of All Public Folders.
4. Select the appropriate committee folder in which you wish to add your minutes to.
5. On the top left of your Outlook session,
• Click on File
• Click on New
• Click on Post in This Folder

6. Enter the subject. i.e. February 2003 minutes
7. From the navigation toolbar of the discussion posting
• Click on Insert
• Click on File
8. Browse to the location in which you have your minutes saved in.
9. Select the file and click on insert.

Your meeting minutes will now have been added to the Public folders for your Committee. Wheew, now that that is done, you need to notify the All Users group that they are out there. Read on to find out how…..

To notify All Users that meeting minutes are updated:

1. On the top left of your Outlook session,

• Click on File
• Click on New
• Click on Mail Message

2. In the To section type All Users
3. In the Subject section, type Committee name Month Year minutes i.e. Blackboard February 2003 minutes
4. Enter the text of the email into the body section of the email. Be sure to include Highlights of the meeting in the text, similar to that shown below.
5. From the Navigation toolbar,

• Click on Insert
• Click on Item

6. Scroll to the Public Folders.
7. Click on the ‘+’ to the left of Public Folders.
8. Click on the ‘+’ to the left of All Public Folders.
9. Select the appropriate committee folder in which your minutes are in.
10. Select the file that you wish to attach and click on OK.

11. From the Navigation toolbar,

• Click on File
• Click on Send

Now that wasn’t that bad, now was it! If you have any questions, please don’t hesitate to call or email me.