Group Information

The event name should be limited to 50 characters or less.

Yes No

Enter your full address:

No Yes (501- C 3 organizations must provide documentation of current status)

Event Information

$ Performance Reception Ceremony Lecture Meeting/Conference Class Other

Event Timeline

Venue Setup

Hover the highlighted text for the setup previews

As Is (No setup required)
Classroom Style
Classroom Style (Tables and Chairs)
Boardroom Style (U-Shaped Tables & Chairs)
Hollow Square
Hollow Square style
Conference style
Banquet Style
Banquet Style
Banquet Rounds
Banquet Rounds style

Additional Items:

Podium Head Table Flags other

Do you require on-site media assistance from the IT Help Desk OR a portable sound system from Events and Guest Services?

Is your organization working with additional vendors?

Is your organization looking to provide concession or catering services?

Rome Campus: Rental groups are permitted to utilize off-campus caterers in coordination with Events and Guest Services.
Utica Campus: Rental groups are prohibited from using off-campus caterers unless otherwise approved through Events and Guest Services in coordination with the College's contract with American Dining Creations.

Certificate of Insurance

A Certificate of Insurance must be provided by any outside group wishing to use the College with a limit of not less than $1 Million against any injury or damage to persons or property on campus. The Certificate of Insurance for General Liability must read as follows: "MVCC and Oneida County and their offices and employees 'Additional Insured'. Please include the specific date(s) of use. Fax to (315) 792.5678 or email to

The Facility Use Applicant and representatives agrees to follow all College rules, regulations and fees for the use of facilities as stated in the MVCC Rental Requirements, Procedures and Fees Packet.

In addition, the Facility User understands that:

  1. MVCC reserves the right to review all advertisements of outside groups using the facility prior to publication. No group will indicate that the College is a sponsor of the event unless a written agreement is reached with the College in advance.
  2. MVCC reserves the right to deny the use of its facilities to any organization whose goals and philosophies are not consistent with the mission of the College.
  3. MVCC reserves the right to deny the use of its equipment if that equipment or the technicians needed to operate the equipment are unavailable or in the judgment of the College, outside usage of equipment is not in the best interest of the College.
  4. MVCC Events Office reserves the right to make any changes deemed necessary for the event. This includes but is not limited to: Setup, Equipment, and Personnel Costs.
  5. When the College is closed due to inclement weather or emergency situations, events will be cancelled, including facilities rentals (deposit will be returned to applicant/event rescheduled).
  6. To the fullest extent permitted by law, the Facility Use Applicant and representatives shall defend, indemnify and hold harmless Mohawk Valley Community College, its officers and employees from all claims for bodily injury, property damage, and personal injury that may arise in the course of using Mohawk Valley Community College facilities to the extent of the negligence attributed to such acts or omissions by the facility user, the facility user's subcontractors or anyone employed directly or indirectly by any of them, or by anyone for whose acts any of them may be liable.
  7. The undersigned acting for the above named organization agrees to accept responsibilities, rules and regulations listed above and in the MVCC Facilities Use Information Packet including procedures, policies, fees and charges resulting from the use of the College facilities as hereon requested, including overtime maintenance, if required.


For further questions, please contact:


Bella Popowski, Coordinator, Events and Guest Services
Email: | Phone: 315.334.7782


Erica Carrock, Assistant Director, Events and Guest Services
Email: | Phone: 315.731.5720