To
access your MVCC Student Exchange 2000
(username@student.mvcc.edu)
e-mail account from the web:
| Read Mail | Reply to Mail | Attachments | Copy & Paste Info | Create New Message | Contacts |
| Delete Mail | Outlook Views | Appointments | Calendar | Login to email | Exit (Log off) |
To Login to your
Outlook Web Access E-mail
1. Open your web browser and type in this address: http://studentmail.mvcc.edu
2. You will be asked for your username and password
In this example:
In the username, type in First initial followed by last name and day of birth (i.e. John Doe who was born on January 5th would login as jdoe05)
In the password, type the last four digits of SSN (i.e. 123-45-6789 would be 6789)
If you click cancel at this point, you will get the following error: Error. Access is denied.
Back to Top...To read mail
To read e-mail, double-click on the e-mail message. It will open a new window. New mail will always show up in boldface type. IMPORTANT: Some e-mail message you receive may contain a link in the heading that reads View as Web Page. When you see this link, it means the original message contained elements that Outlook Web Access filtered out because they pose a potential security risk. These elements include Java applets and ActiveX controls. Click the link to view the message, in its unfiltered form, in a separate browser window. Before the message opens, you will receive a warning message about the potential security risk of viewing such content.
To reply or forward
mail
To reply just to the sender, click on Reply. To reply to all persons who received the email, click on Reply to all. To forward the mail to someone who did NOT receive the e-mail, click on Forward. When you have finished composing your new message, reply, or forward, on the message toolbar, click Send. When the message has been sent, the message window will close and you will be returned to the folder you were working in.
To create a new e-mail
Messages are created in the New Message form. Note: This is the same form Outlook Web Access provides for replying and forwarding messages. When replying to and forwarding messages, the heading information (To, From, and Subject) is already filled out for you.
To open the New Message form, in Inbox, on the toolbar, select New.
Attaching a file to a New Message:
Once you have clicked on Attachments, you can either enter the file location and name of the file you wish to attach, or Browse to the file. Once the file location and name has been entered, click on Attach. You can either attach multiple files or click on Close.
In order to copy information from another source into a new email message, highlight the section of the information you wish to copy from the source.
Copy the Information:
Option 1:
Click on Edit and then Copy
Option 2:
Right mouse click and select Copy
Option 3:
Hold down the Control key and press C
Paste the Information into email message:
Option 1:
Click on Edit and then Paste
Option 2:
Right mouse click and select Paste
Option 3:
Hold down the Control key and press V
When you have finished composing your new message, reply, or forward, on the message toolbar, click Send. When the message has been sent, the message window will close and you will be returned to the folder you were working in.
To send a new e-mail
to someone from your contacts
From within Outlook Web Access, click on Contacts from the left hand side menu. You will get a list of all your contacts. Double click on who you want to send an e-mail. Your will get a window similar to the following:
Click on the 
Send Mail to Contact icon. You will now get a new e-mail addressed to
that contact.
To delete an e-mail
To delete e-mail messages, you can either:
In you inbox, highlight which message you want deleted and
click on the 
(delete) button from the main toolbar. This will move the item to the deleted items
folder.
If you are reading a message, and it is displayed in its own
window, you can also click on the 
(delete) button from the current e-mail
message toolbar. This will move the
item to the deleted items folder.
To empty your trash, you will need to click on the 
Empty deleted items folder. This will permanently delete your deleted
items folder.
The Outlook Web Access
(OWA) Views
By default, when you open your Outlook Web Access, it will look similar to this window:
You can click on different views according to your needs.
The inbox, calendar, contacts, options and log off are what are included by default. The view shown above in gray is the Shortcut view.
The Outlook Web
Access (OWA) Views (cont’d):
To switch to the Folders view, simply click on the word Folders on the top left (above the gray area on the extreme left). Below is a sample of the Folders view:
What do all the icons mean?
Using the Calendar
Click on Calendar on the left hand side menu. You will get a window similar to this:
Views on Calendar
There are three different views. By default, it shows up as daily. You can also view your calendar by week or by month.
What the icons mean:
Creating Appointments
To create a new appointment:
(1)
In Calendar, click New on the toolbar. 
(2) In the Subject field, type a brief description of the appointment.
(3) In the Location field, type the place where the appointment occurs.
(4) In the Start Time and End Time drop-down lists, select the appropriate dates and times.
(5) In the Show time as drop-down list, choose how you want your schedule to appear for the duration of the appointment. Your selection (Busy, Tentative, Free, or Out of Office) is what others will see when they view your schedule.
(6) If necessary, type any additional information in the space provided, such as a list of necessary materials to take to the meeting.
(7) Click Save and Close.
Back to Top...
Modifying
Appointments
If information about an appointment has changed since it was created, you can modify it.
(1) To open the appointment, on your calendar, double-click it. IMPORTANT: If you are going to change the recurrence interval of an appointment, when prompted by Outlook Web Access, you must choose Open the series. If you choose Open this occurrence, you will not be able to change the appropriate boxes.
(2) To change the subject or location of the appointment, type new test in the appropriate boxes.
(3) To change the date and time of the appointment, in the Start Time and End Time drop-down lists, change the start and end time of the new entries.
(4) Click Save and Close.
Exiting Outlook
Exiting the e-mail program:
Click the
button labels “Log Off” in the lower left corner of the screen (Shortcut View)
to exit your account. For security
reasons, you must also close the web browser so that others do not have access
to your e-mail. To close the web
browser, click the “X” in the top right corner of the screen if you are using a
Windows computer; click the box in the top left corner of the screen if you are
using a Macintosh. IF YOU DO NOT FOLLOW
THIS PROCEDURE, THE NEXT PERSON WHO USES YOUR COMPUTER WILL HAVE FULL ACCESS TO
YOUR E-MAIL.
IMPORTANT: After you finish using Outlook Web Access, be sure to close your browser! If you do not close Internet Explorer, there is no guarantee that your session is closed.
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